August 28, 2024 Minutes
Roll Call
The regular meeting of the Olympia Fields Public Library Board of Trustees was called to order at 6:33 pm.
Trustees Present: Dr. Taneen Brinson (Vice President), Sherry Demian (Treasurer), Elizabeth Hadala (Secretary), Jerry Pierson (Parliamentarian), Carolyn Johnson, and Dr. Kametta Clark
Absent: Howard Robinson (President)
Also Present: Mary VanSwol, Jessica Washington, and Olympia Fields Village Trustee Kelvin Oliver
Recognition of visitors
Olympia Fields Village Trustee Kelvin Oliver, 28-year resident of the village, introduced himself.
Minutes
Trustee Pierson moved to approve the minutes of the June meeting.
Trustee Hadala seconded.
The motion passed.
Correspondence
Treasurer Demian stated that the Board received the Equalized Assessed Valuation. The Board received the per capita grant check for $7,006.23.
Financial Report
Trustee Demian presented the June and July financial reports.
Trustee Hadala moved to accept the financial reports.
Trustee Pierson seconded.
The motion passed.
Gift for Barbara
Treasurer Demian stated that she would look into getting Barbara’s poem written in calligraphy and framed to give her as a gift. The Board will wait until President Robinson returns to make a decision.
Report from the Librarian
Library Director VanSwol reported that the month of September is Library Card Sign-Up Month. The library card survey is getting the word out that it’s time to get a library card. Two library assistants have resigned, and the library is in the process of hiring new assistants. She asked the Board how many years of minutes they would like kept on the website. The Board decided to keep two full years plus the current year-to-date. November Fest is November 2. More details will be coming.
Illinois Library Association Conference
Trustee Johnson announced that the Illinois Library Association (ILA) Conference is coming up in October. The early bird deadline is September 16. The Board requested that the information be forwarded to them.
Olympia Fields 100th Anniversary in 2027
Olympia Fields Village Trustee Oliver addressed the Board. In 2027, the Village of Olympia Fields will celebrate its 100th anniversary. Village Trustee Oliver is serving as the chair. He is looking to all of the governmental organizations to participate. He would like someone from the Library Board to be on a steering committee for planning this year-long celebration. He also asked the board to think about what they could do to participate and what they would want to see as residents.
Trustee Johnson said she thought the Board should focus on past and present authors.
Vice President Brinson asked for the meeting schedule. Village Trustee Oliver stated that the committee is in the early stages. Vice President Brinson suggested that the Board members come to the next meeting with one or two ideas.
The Board thanked Village Trustee Oliver for coming.
Adjournment
Trustee Johnson moved to adjourn the meeting.
Trustee Hadala seconded.
The motion passed.
Meeting adjourned at 7:15 pm